The instructor of a course has the sole and final responsibility for any grade reported for that course. Any change of grade (except removal of an "Incomplete") after the grade is on record in the Office of Admissions and Records may be made only after the reasons for such a change have been submitted in writing by the instructor concerned and have been approved by the Associate Director for Academic Services. Any change in grade must be requested within 12 months after the original grade was issued.

The procedure is as follows:

1. A student seeking retroactive withdrawal, enrollment, or disenrollment; or extension of time for removal of an incomplete grade, or a grade option change; or further academic record changes involving exceptions to the rules governing registration and academic records that are set forth in the University Catalog may submit petitions to the UNM-Los Alamos Campus Registrar's Office or directly to the UNM Records Office.
2. The petition shall state the nature of the request and shall specify the semester involved, the course and section number, the student's name, I.D. number, mailing address, and telephone number. The petition should state the reason for initiating the request, and shall include documentation of extenuating circumstances, such as medical, family, or employment needs. The petition shall be typed and signed.
3. Upon receipt of student's petition, if appropriate, the instructor(s) involved is(are) contacted for a statement concerning the request.
4. The petition (along with instructor comments) is forwarded to the Associate Director, Branch Academic Services for a review and decision.
5. Students are notified in writing of the outcome of the petition.

• Fractionated Grades
• Incomplete Grades
• Grade Options

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